Work-order software · property preservation & maintenance

Track every job from assignment to invoice.

One calm system for your office, your field crews and your clients, on the web and in the mobile app.

Sign upSee the product
The work orders screen in light mode, listing jobs by status, due date, client and customer
AdminsSet up the company, users and defaults.
Office staffCreate, assign and review every job.
Field crewsCheck in, finish checklists and upload photos.
ClientsSee the work you share with them.
Office coordinator reviewing work orders on her laptop
Today
Unassigned12
In field17
Follow-up5
Overdue3
For the office

Your whole board, sorted by what's due.

Every work order lands in one table: client, customer, property, due date and the latest note. Filter it, group it by status, and see what needs you first.

  • Sort by due date and spot overdue jobs in red
  • Status, filters and advanced filters
  • Group by status to see where work is stuck
  • Job notes with @mentions, right in the row
For the field

The job, the map and the camera in one app.

Crews see what's due soon, check in on site with GPS, finish the checklist and upload photos. When it's done, one tap marks it ready for the office.

Field technician in a hard hat and high-visibility jacket on a job site
Every seat at the table

Built for the people who keep properties ready.

Operations manager standing with arms crossed
Operations managersRun the board, set the rules, watch what's overdue.
Crew member in overalls in front of a tool wall
Field crewsGet the job, the map and the checklist on their phone.
Property manager holding up a set of house keys
ClientsSee finished work and photos without chasing emails.
Features

Everything a work order touches, in one place.

Group by status

Flip the table into lanes and see exactly where every job is stuck.

Unassigned12
Trash-out · 70412
Re-key · 70415
In field17
Lawn cut · 27809
Winterize · 28185
Follow-up5
Roof tarp · 51120
Board-up · 51101
Overdue3
Debris removal · 27787

Job notes & messages

Every note is timestamped on the job, with @mentions for the right person.

Gate code changed. It's in the notes. @MayaGot it, heading over now.Photos look good. Approved.

Photo review

Before, during and after shots land on the job. Check them before the client does.

Before: neglected brick house with an overgrown yardBefore
Before: vacant house with boarded-up windowsBefore
During: crew member mowing the lawn beside a houseDuring
During: lawn mower on freshly cut grassDuring
After: well-kept house with lights on at duskAfter
After: white house with a freshly mowed lawnAfter

GPS check-in & checklists

Crews check in on site and tick off every step before a job is marked ready.

Checked in on site · GPS verified
Before photos uploaded
Checklist complete
Marked ready for office

Forms & docs

Bids, dispatch sheets and checklists stay attached to the job.

PDFBid · Roof repairWO 51120
PDFDispatch sheetWO 52318
FORMWinterization checklistForm · 18 fields
How it works

From new order to invoice in four moves.

  1. 01Unassigned

    Create

    Add the job or import it, with instructions, due date and property.

  2. 02In field

    Dispatch

    Assign a crew. The job lands in their mobile app under Due Soon.

  3. 03Follow-up

    Complete

    They check in with GPS, finish the checklist, upload photos and mark it ready for the office.

  4. 04Done

    Invoice

    Review the photos, send it to the client and close it out, with every step on record.

Make it yours

Ten themes. Light or dark.

Each user picks a look that follows them to any device. Admins can set a company default and lock it. Status colours never change.

Ocean
Pricing

Priced around your operation.

Every team runs differently. Tell us about yours and we'll build a plan that fits.

Grid PMSContact for price

Plans scale with your team size and work-order volume.

Contact sales
Every plan includes
  • Unlimited work orders
  • Web app plus mobile app for field crews
  • Contractor and client logins
  • GPS check-in, checklists and photo upload
  • Status, filters and group by status
  • Forms, documents and job notes
  • Reports and insights
  • Onboarding and setup support

Questions, answered.

Who is Grid PMS for?

Property preservation and maintenance companies, their field crews, and the clients they report to.

How much does it cost?

Pricing depends on your team size and work-order volume. Contact sales and we will put together a plan for you.

Do contractors and clients need their own accounts?

Your office creates their logins. Crews see their assigned jobs, and clients see the work you share with them.

Is there a mobile app?

Yes. Crews use the Android app to check in with GPS, complete checklists and upload photos. Everything also works in the browser.

Can we move over from another system?

Yes. Work orders can be imported, and we will help you bring your open jobs across.

See Grid PMS run your workflow.

A 30-minute demo, set up around how your team already works.

Sign up